Privacy Policy
Effective Date: August 14th, 2025
This Privacy Policy explains how Meadowcrest Tenants United (“we,” “our,” “us”) collects, uses, and protects the personal information you choose to share through our website and online forms. We are committed to protecting your privacy and handling your information with care, respect, and security.
1. Who We Are
The Meadowcrest Tenants United website is operated by a resident-led community group. For purposes of data protection, we act as the “data controller” for the information you provide directly to us through our website and associated services.
2. Information We Collect
We collect only the information necessary to operate our website, communicate with residents, and provide community updates. This may include:
Information you provide directly:
Name, unit number, phone number, email address, and any details you choose to share through:
Contact forms
Newsletter sign-up forms
Discord access request forms
Other voluntary submissions
Optional future features:
If we add dashboards or member login areas, we may collect usernames, passwords, and profile information you provide.
We do not collect financial account numbers, Social Security numbers, or other sensitive identifiers through this site.
3. How We Use Your Information
Your information will be used only for legitimate community purposes, including:
Sending newsletters and important community announcements
Responding to questions or requests you submit
Verifying eligibility for private community communication spaces (e.g., Discord)
Keeping internal records related to community communications
We will never sell, rent, or trade your personal information to marketers or unrelated organizations.
4. Who Has Access
Access to your information is strictly limited to designated administrators responsible for community communications.
If we use trusted third-party services (such as email newsletter platforms), they are required to protect your data and use it only to provide the agreed-upon service.
5. How We Protect Your Information
We store your information in secure systems with access controls in place.
We use reasonable technical, administrative, and physical safeguards to prevent unauthorized access, disclosure, alteration, or misuse of your personal data.
While no online system can be guaranteed 100% secure, we take steps to reduce risks to the greatest extent possible.
6. Your Choices
You may:
Unsubscribe from newsletters at any time using the link provided or by contacting us.
Request deletion of your information from our contact lists by emailing outreach@meadowcresttenantsunited.com.
Choose not to share personal information—though this may limit our ability to send you certain updates or grant access to private areas.
7. Cookies and Tracking
Our website uses only basic, essential cookies required for site functionality. We do not use tracking cookies for advertising or behavioral profiling.
8. Links to Other Websites
Our website may contain links to outside sites for reference (e.g., CASA of Oregon, ROC USA, or government resources). We are not responsible for the privacy practices of those sites and recommend reviewing their policies before sharing personal information.
9. Legal Disclosures
We may disclose personal information if required by law or legal process, or if necessary to:
Protect our legal rights
Protect the safety of residents or others
Comply with lawful requests from government authorities
10. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in practices or legal requirements. The “Effective Date” will always show the latest version.
11. Contact Us
For questions about this Privacy Policy or to exercise your privacy rights, contact:
Email: outreach@meadowcresttenantsunited.com
Mail:
Meadowcrest Tenants United
Kimberly A Rinehart
PO Box 178
Gresham, OR 97030